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Free Form/Workflow Templates for Education

Try these templates for new hire forms, mileage reimbursement, absence records and other common K-12 and Higher Ed forms & workflows.

Employee On-boarding
PDF (W-4) generation

Employee on-boarding workflow generates Government PDFs.

New hire on-boarding is a tedious, paper-intensive and error prone activity. Use this multi-page workflow to collect information step by step and use it to generate pixel perfect PDFs such as a Government W-4 and I-9 from data & signatures in your workflow. No need to enter the same data or to sign in multiple places.

Dynamic Absence Records
with Google Sheets

Dynamic absence record flow integrates with Google spreadsheets.

This is an absence record form that must be filled in monthly and submitted to the administrative office. It integrates with Google Sheets to dynamically populate a pick list & auto-fill fields. Using conditional sections, automatic calculations and dynamic behavior, it's easier to complete, eliminates errors and reduces typing.

Automatic Calculations for Mileage Reimbursement

Mileage reimbursement distances calculated using Google Maps.

This approval workflow is used to reimburse employees for actual miles driven. Instead of requiring them to enter miles manually, it uses the Google Maps Distance API to compute mileage between city pairs and then automatically calculates reimbursement amount and totals. It's easier, faster and has fewer errors.

Permission form to use Google Apps

Electronic signatures eliminate printing, scanning and signing.

Technology use in U.S. school districts is governed by several Federal laws such as COPPA, FERPA etc. As a result, schools must obtain parental consent before assigning a child a Google Apps for Education account. Using this consent form, a parent/guardian can fill in and sign electronically on any device to give permission.

Multi-language General Consent form

Worldwide languages so you can support ALL your customers.

This is a general consent form for a K-12 school district in multiple languages. A parent or guardian can provide consent for media, directory listing, and health screenings by signing the form electronically. Parents can choose either English or Spanish to provide information. frevvo supports all languages worldwide.

Consent Form for participation in sports activities

Permission form for students to participate in athletics.

This is a risk acknowledgement and consent form that parents can electronically sign to allow their children to participate in sports activities. Parents and athletes must acknowledge that they have read athletic rules, understand the associated risks and give consent for emergency medical treatment.

Emergency Contact Information Forms

In an emergency situation, it's absolutely crucial for administrators and emergency workers to have the information they need to take appropriate action and to contact parents or guardians. Institutions collect this information using a variety of emergency contact forms. Electronic forms in multiple languages are easy to use and ensure accuracy of the collected information.

School Emergency Contact and Release Form

Parent contact, release authorization and medical.

This is an emergency contact form for a school. It can be used to collect parent/guardian contact information, release authorization to specific individuals, as well as doctor and medical information. Repeating elements keep the form short and users can dynamically add more contacts as required. E-signatures eliminate paper and the form is emailed to the school with a copy to parents.

Multi-page Emergency Contact Forms

Multi-page contact, release and medical info.

This example takes the previous form and breaks it up into multiple pages so that it's easier to complete. It walks parents/guardians step by step through multiple screens collecting needed emergency contact information along the way. As before, repeating sections and digital signatures keep the form short and eliminate any need to print. When completed, a copy of the PDFs is sent by email.

Multi-language Emergency Contact form

Multiple languages ensure critical information is accurate.

Organizations such as a large school district often have constituents whose native language is not English. If forms are available in multiple languages, they're easier for parents to fill out and you're more likely to end up with accurate emergency contact information. PDF generation in multiple languages ensures that staff can also choose any language. Try this example in English, Spanish or Chinese.

Other K-12 / Higher Ed Forms & Processes

These are other examples of forms or workflows commonly used in schools and Universities for routine things like requesting use of facilities.

Request Form for use of School Facilities

Simple request form for use of school facilities.

This is a simple form that's very common in most K-12 school districts. It allows community members to request use of their facilities for events. The form shows dynamic behavior such as fields only being displayed if they are required. In addition, requestors sign the form electronically eliminating the need to print. When the request is submitted, it is sent by email to the Facilities Department for review & approval again eliminating unnecessary paper usage.

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