This onboarding workflow collects employee information,
personal allowances, employment eligibility and an online
signature before generating Federal W-4 and I-9 documents.
The documents contain data from the form including the
employee's signature. The employee fills in data and
signs once and the information is mapped to multiple PDF
documents reducing data entry.
The new employee can review the generated PDF documents
online and confirm that they are accurate before sending
them off to the HR department for review.
After everyone has approved, the workflow emails a PDF of the
documents to the employee.
Compare it with using PDF or paper forms.
New employees fill in basic information
like their name and social security number multiple times and
sign many forms. HR wastes time checking and correcting errors.
The automated process is far more efficient and
lets HR focus on talent rather than paperwork.
Best Practices to Improve Employee on-Boarding and New Hire Orientation
E-Book - 7 HR Processes That are Perfect for Automation
This form is an administrative form that employees use
to record absences during any given month. They fill
it out once a month. The form demonstrates integration
with Google Sheets by dynamically retrieving choices for a pick
list and to fill out some fields. It also shows how frevvo
forms allow you to show/hide sections, perform calculations
and other dynamic behavior. As a result, the form is easier
and faster to complete without mistakes.
In contrast, this form of integration is simply
not possible with Excel or Word documents and certainly
not with paper. Those formats cannot dynamically integrate
with business systems to retrieve data, auto-fill fields or
set up pick lists.
How to combine frevvo with Google Apps
This approval workflow is used to reimburse employees
for actual miles driven. Instead of requiring them to
enter miles manually, it uses the Google Maps
Distance API to compute mileage between city pairs and
then automatically calculates reimbursement amount and
totals. It's easier, faster and has fewer
errors. The form also demonstrates digital signatures
which verify the identity of the user
signing it and guarantee that the signed data has not
been tampered with.
Compare it to using Excel or paper. None of this functionality
is possible. The online version saves time and reduces
How to Combine frevvo With Google Apps for Dynamic Forms
This Purchase Order process performs SQL integration as well
as conditional routing.
The PO form dynamically populates product pick lists from
SQL and also automatically gets the MSRP for a product from
the database. It also calculates subtotals and totals,
pre-populates first and last names and supports signatures
As before, the form is routed from the employee to the manager.
If the amount is greater than $10,000, it will route to the VP
otherwise VP approval will be skipped.
After everyone has approved, the workflow emails a PDF of the
purchase order to the employee.
The automated process is easy to use and saves employees
time compared to Excel or PDF. Consider dynamic routing.
With Excel, the manager must manually follow instructions
and email the document to the VP if the amount is high
otherwise skip VP approval. It's guaranteed to be
error prone and costly.
Consent / Permission Forms
Consent forms provide clear communication, risk acknowledgement
and legal protection for students, parents and institutions.
They ensure that everyone is aware of any risks associated
with participating in things like sports or digital media
Electronic consent forms available on any device in any
language make it easier for parents to understand the consent
they are granting and provide clarity in communication.
Technology use in U.S. school districts is governed by several
Federal laws such as COPPA, FERPA etc. As a result, schools must
obtain parental consent before assigning a child a Google Apps
for Education account. Using this consent form,
a parent/guardian can fill in and sign electronically on
any device to give permission.
Even with such a basic online form, there are obvious advantages
when compared to sending paper permission forms home with students.
How to combine frevvo with Google Apps for Paperless Schools
This is a general consent form for a K-12 school district
in multiple languages. A parent or guardian can provide
consent for media, directory listing, and health screenings
by signing the form electronically. Parents can choose either
to provide information. frevvo supports
all languages worldwide.
Once again, the advantages of using an online form are obvious. As
communities grow increasingly diverse, it's essential that
school districts have flexible ways to communicate with their
How Online Consent Forms better serve students and parents in your K-12 school
Consent Form for Participation in Sports Activities
This is a risk acknowledgement and consent form that
parents can electronically sign
to allow their children to participate in
sports activities. Parents and athletes must
acknowledge that they have read athletic rules, understand
the associated risks and give
consent for emergency medical treatment.
Once again, it's obviously better to use e-forms rather than
sending paper consent forms home with students.
Emergency Contact Information Forms
In an emergency situation, it's absolutely crucial
for administrators and emergency workers to have the
information they need to take appropriate action and
to contact parents or guardians. Institutions collect
this information using a variety of emergency contact
emergency contact forms in multiple languages are easy
to use and ensure
accuracy of the collected information.
This is an emergency contact form for a school. It can be
used to collect parent/guardian contact information, release
authorization to specific individuals, as well as doctor and medical
information. Repeating elements keep the form short
and users can dynamically add more contacts as required. E-signatures
eliminate paper and the form is emailed to the school with a copy
Video: K-12 Education Forms and Processes
This example takes the previous form and breaks it
up into multiple pages so that it's easier to
complete. It walks parents/guardians step by step through
multiple screens collecting needed emergency contact
information along the way.
As before, repeating sections and digital signatures keep
the form short and eliminate any need to print. When completed,
a copy of the PDFs is sent by email.
Organizations such as a large school district often have
constituents whose native language is not English. If forms
are available in multiple languages, they're easier
for parents to fill out and you're more likely to
end up with accurate emergency contact information.
PDF generation in multiple languages ensures that staff
can also choose any language.
EBook: -06- Ways You Can Use frevvo in Your School today.
Other K-12 / Higher Ed Forms & Processes
These are other examples of forms or workflows commonly used
in schools and Universities for routine things like requesting
use of facilities.
This is a simple form that's very common in most K-12
school districts. It allows community members to request use of
their facilities for events. The form shows dynamic behavior
such as fields only being displayed if they are required.
In addition, requestors sign the form electronically eliminating
the need to print. When the request is submitted, it is sent
by email to the Facilities Department for review & approval
again eliminating unnecessary paper usage.
How much paper do schools use?
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