Please rotate your device.

Travel & Mileage Reimbursement Forms

Authorize travel requests, collect expense details and mileage reimbursements online. Digitize forms & processes in days!

100% Visual, Drag & Drop Design, Electronic Signatures.
Workflow Routing, Built-in Mobile, Automatic Calculations.
Accounting Forms and Processes

Why improve Travel Requests?

Organizations need to authorize travel requests and handle mileage reimbursements for business travel. Approval processes for travel are essential so that businesses can control and manage expenses. If your organization is still using paper forms or e-mailing spreadsheets & PDFs around, you're risking your business to nimbler competitors.

Using frevvo, businesses can digitize travel request approval processes in just days using 100% visual workflow software. Automation provides tremendous ROI, reduces friction and lets employees focus their time on work that matters rather than wasting it on paperwork.

Your Travel Request Forms in 3 Easy Steps

What is Travel Request Automation?

Travel Request Process Automation

Travel Authorizations and Mileage Reimbursements are important forms that organizations use to control spending. These forms allow them to manage travel, ensure that appropriate procedures are followed, all available discounts are received, minimize expenses on travel and have a clear accounting of how and where travel budgets are being spent.

What is a travel authorization process?

The Travel Authorization form focuses on approvals. It's an internal form that an employee fills out in advance of travel to get permission from a manager. Typically, the employee lists the business reasons for the travel, justifies the business benefits and estimates expenses. The employee forwards the form to his/her direct manager for signature. In many cases, additional approvals may be required e.g. if the travel cost is more than $5,000 a VP must also approve.

What is a mileage reimbursement form?

Mileage Reimbursement is very similar and is often a component of a travel authorization form. Sometimes, organizations have employees that drive a lot and they may have specialized mileage reimbursement forms. Once again, they may require approvals and are eventually routed to Accounting for payment.

Why are they important?

Travel and mileage forms are an important aspect of cost management. They help control spending, avoid unnecessary travel expenses and wastage. At the same time, well-designed processes provide documentation and protection for a financial audit, provide necessary legal protections and ensure that employees don't bypass business requirements.

How do automated travel authorizations help?

All too often, small and midsize organizations use paper forms or Excel spreadsheets that they fill out and email around for approvals. These are inefficient and wasteful, cause delays, errors and omissions.

Read more: How to digitize travel request forms

Electronic travel and mileage forms and automated business processes are an important part of business productivity. Process automation provides massive ROI, significant cost reductions, spending control and 50% or greater productivity gains.

Why frevvo?

frevvo's 100% visual workflow software with its drag-and-drop designers, visual rules, built-in mobile and point-and-click wizards is so easy to use that anyone can do it. You don't need to hire expensive programmers or redirect scarce I.T. resources. Our customizable travel and mileage reimbursement templates make it easy to get started, your e-forms will work on all devices, look great and easy to use, and they'll even connect to SQL databases or other business systems.

Fresh from the blog

School Process Automation: The Ultimate Guide to Creating Workflows for Education
Wednesday December 04, 2019

School process automation saves time, money, and resources. Learn the best workflows schools can automate to increase efficiency and how to get started today.

Education’s Administration Challenge [Infographic]
Wednesday November 27, 2019

Many schools today use frevvo to decrease the costs and time spent by faculty and administrators on paperwork. By using online forms and automated workflows, we can reduce the heavy workload carried by an ever-growing amount of administrators. Increased, and often excessive, spending on school administrators has earned the nickname “administrative bloat.” All levels of […]

Automated Form Processing: A Tactical Guide to Dealing with Forms on the Fly
Wednesday November 27, 2019

Efficiency is key for high-performing businesses. Inconvenient as they are, forms, from purchase orders to travel requests, are unavoidable and abundant. Forms typically require approvals where one or more supervisors may comment and sign, and processing where the completed data fields are entered into an electronic database. This can be done manually or automatically.  Automated […]

The Workflow Automation Field Guide: Manual Business Processes to Automate
Wednesday November 13, 2019

It’s 2 p.m. You’ve just had lunch and you need to get back to that report you were working on. But then you see it. The fresh pile of paperwork sitting on your desk waiting to be processed. Before you know it, a couple of hours have gone by and you still haven’t gotten to […]

Greater Productivity Starts Here

We value your privacy and want you to clearly understand the control you have over your information on all sites. This website uses cookies to personalize content and to analyze traffic. By using our website, you consent to our use of cookies. Please refer to our updated Privacy Policy effective May 25, 2018.

Accept and Dismiss