Posted in Forms Automation

How to Convert Any PDF to a Fillable Form

On-line processes are designed to reduce paper and make everyday tasks more efficient – but some processes require a specific document format and tend to make things more complicated. 

For example, if you’ve ever run a new hire onboarding process, you’re probably familiar with the Federal W-4 or I-9 forms. These PDF documents are often fillable, but: 

  • they’re hard to complete on mobile devices, 
  • there’s often duplicate information resulting in unnecessary data entry, and 
  • they don’t integrate with your backend systems for filing and reporting.

What good is an online form if your staff has to spend extra time manually transferring the submitted data to another format?

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Posted in Workflow Automation

Workflow vs Process: Understanding the Difference (+Examples)

Workflow and process are common words in business process management (BPM). They’re similar enough that they’re often used interchangeably, which creates quite a bit of confusion — even among experts in the field. 

Nevertheless, there are subtle yet significant differences between the two. So let’s define “workflow” and “process” in a way that’ll help you precisely and clearly communicate your ideas around BPM at work.

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Posted in Digital Transformation

Building a Digital Workplace Makes Dollars and Sense

What Is a Digital Workplace? 

A digital workplace is the natural evolution of the workplace driven by the widespread adoption of digital technology. The days of a workplace being a physical office occupied by employees during regular business hours are long gone. Today’s modern, always-connected technologies have transformed the workplace into a virtual environment that transcends the physical office building – a digital workplace.

The way we work in the digital era is vastly different from the way we used to work: from collaboration among employees via videoconferencing tools like Zoom and messaging apps like Slack, to engagement with customers with help desk tools such as Zendesk and email marketing platforms like Marketo, to transforming everyday business processes using platforms like frevvo. The aim is to improve operational efficiency and meet business goals.

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Posted in Education Automation

The Paperless School: 9 Ways to Reduce Waste and Increase Efficiency

Despite incredible advancements in technology in recent years, most K-12 schools still use massive amounts of paper.

It’s estimated that the average school uses 2,000 pages per day, which quickly adds up to 360,000 pieces of paper over the course of 180 school days.

Between the classroom (handouts, worksheets, tests, homework, report cards, permission slips, etc.) and administration (application forms, student records, newsletters, HR and accounting, etc.), there’s a lot of paperwork to manage and track for administrators, teachers, and students–on top of an already-packed list of responsibilities.

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Posted in frevvo Updates

The Best Nintex Alternative: Nintex vs frevvo

Business process automation has the potential to change the way we work forever by taking care of the countless repetitive manual tasks we perform every day, allowing us to focus on more important and interesting activities. Imagine never having to print and scan and email a contract, rifle through your papers trying to locate that missing document, or phone a colleague or vendor to follow up on the status of a purchase order again! 

With workflow automation software, it’s possible to digitize and automate just about all of your processes, so that documents are automatically routed to the next stakeholder in the process. With electronic signatures and mobile-responsive design, you need never print-sign-scan-email a document again, and with automated notifications and reminders, you can rest assured that the work will get done and reach the right people at the right time. 

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Posted in Workflow Automation

Workflow Analysis: How to Improve & Optimize Your Processes

What is Workflow Analysis? 

Workflow analysis is the process during which your business examines data about its workflows to identify trends and improve their efficiency. In turn, this improves employees engagement, customer satisfaction and the competitiveness of the business itself.

Quite often, if you ask people why a particular workflow is set up the way it is, they’ll tell you “That’s how we’ve always done it.” The design probably made sense years ago, but as the organization and its business environment have changed, the workflow was probably never updated.

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Posted in HR Automation

Do Your HR Tech Solutions Meet Your Workforce’s Needs?

Talent scarcity is driving businesses to prioritize upgrading the employee experience in an attempt to improve retention. This is no surprise when you consider that 40% of the US workforce changes jobs annually and 90% of the S&P 100 index are recruiting for the same 39 roles.

Despite massive investment in HR and related technologies in recent years, there is a significant gap between expectations and outcomes. Organizations have been trying to optimize their human resources strategies using technology for some 20 years, but in spite of this, most still haven’t quite figured it out.

This gap typically results from a misalignment between business goals and employee priorities and a failure to make employees feel like they are a priority. 

Enhancing the employee experience is a key concern for HR leaders and many organizations are investing significant resources, yet 46% of employees remain largely dissatisfied, according to a recent Gartner survey.

There is also a pronounced mismatch between executives’ and middle managers’ perceptions of the success of HR technology implementations.

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Posted in Approval Processes

How to Automate the Invoice Approval Workflow in 3 Easy Steps

Every business, whether its offering is a product or service, has expenses. Suppliers or vendors need to be paid for their products and services, and they need to be paid accurately and on time if you want to maintain good supplier relationships. 

Accounts payable (AP) plays a vital role in any organization, whether it’s a one-person accounting operation in a small business or a whole finance department in a large enterprise. And at the heart of any AP department is the invoice approval workflow. 

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Posted in Education Automation

BPM in Higher Education: A Complete Guide

Higher education institutes have an immense workload when it comes to ensuring that students – and staff – have access to all the resources they need for an outstanding education. 

Yet, despite incredible advances in technology in recent years, much of academia still resort to manual workflows to get much of this administrative work done. This leads to piles of paperwork and disjointed processes in which it’s easy for errors to occur and documents to go missing or students to slip between the cracks – which can have dire consequences in the case of processes such as financial aid applications. Not only that, but talented staff end up wasting countless hours on menial tasks like data entry and emails, which is bad news for job satisfaction. 

The solution: business process management. In a nutshell, business process management refers to the practice of digitizing, proactively monitoring, and optimizing the sequence of tasks that need to be performed to achieve a particular business goal. Luckily for businesses – and higher education institutions – everywhere, business process automation software can make this much easier.

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Posted in Approval Processes

Automating the Expense Approval Process in 8 Simple Steps

What is the Expense Management Process?

Expenses are an unchangeable fact for every organization or business, and for enterprises and small businesses alike, expense management is an important operations process. 

Expense management refers to a set of procedures that allow businesses to monitor and optimize (minimize) their spending—and raise their profit margin. This process encompasses the expense approval workflow in which employees submit expenses they have incurred for reimbursement.

A robust expense approval process helps to ensure that the organization’s spending doesn’t exceed its means. An automated digital expense approval process not only allows you to streamline approvals and save time but also arms you with data that can be used to gain critical insights that can be used to reduce costs. 

On the other hand, managing your expense approval process manually (using emails, spreadsheets, and paper invoices and receipts) takes a lot of time and can result in late payments, which can ruin your organization’s reputation among suppliers and impact your timelines if materials you needed are not procured on time. Paper and manual data entry also result in frequent errors and even missing documents that your finance team has to spend precious hours hunting down.

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