A decade ago, a Google search for the term “cloud” would return images of white billowy objects and weather-related terms. Today? The term “cloud” has taken on a new identity, becoming a vehicle for people and companies to store and manage data on the internet. This has fueled the growth and productivity of expanding organizations—sans a weather icon in sight.
In fact, cloud-based communication, sharing and organization is pretty standard among modern workplaces. As of April 2019, the cloud-based G Suite (Google Suite) serves five million paid business users and millions more that use it for free.
Continue reading “How to Automate Your Google Apps Workflow Approval and Docs for Increased Productivity”
Organizations use frevvo to digitize day-to-day approval workflows in the Cloud such as expense reports, purchase requisitions and employee on-boarding. These workflows generate documents that must be securely stored and managed somewhere – typically some sort of ECM (Enterprise Content Management) system.
Organizations (including frevvo Inc.) use Google Drive as a Cloud-based system to store and manage enterprise content and to collaborate on that content including both unstructured content such as videos, images, spreadsheets, & presentations and structured content such as invoices, sales orders, & expense reports.
The fit is obvious and natural. If your organization uses Google Apps, you can combine frevvo + Google Apps to solve real business problems, improve productivity and efficiency and allow employees to focus on customers, students and patients instead of being bogged down in paperwork.
Check out this new infographic on the benefits of e-forms and approval workflows with frevvo integrated with Google Apps.
From electronic signatures to dynamic pick lists to using Google Drive as a content repository to approval workflows, the combination just makes completing routine, day-to-day business tasks easier.
It’s 2016! There’s simply no excuse for outdated, manual systems that cause delays, result in unhappy employees and wasted time and money.
frevvo already has pre-built forms and workflows that can be customized in next to no time and deployed online. They can all be signed online, routed to the proper person electronically, used on mobile devices, delivered in multiple languages, generate PDFs, work with Google Apps and a whole host of advanced capabilities. There’s no need to deal with printing PDFs for signatures, correcting Excel-based time sheets, or tracking down approvals in email.
Learn more by visiting our website. Explore some of the examples, read customer success stories and contact us for more details.
How much paper does my school use? What does it cost? It’s not easy to answer that question but we’ll try.
According to the NYC Government, the paper discarded during the school year in one NYC school added up to 28 pounds for each student, teacher, and staff member. A standard sheet of laser-printer paper of the usual thickness, either US “letter” size or international “A4” size, weighs 4.5 grams. That means 100 sheets weighs almost exactly one pound. Put the above two together and you get about 2,800 sheets of paper per person every year.
For a district with 10,000 students, teachers & staff, that’s 28,000,000 sheets of paper. At Staples, a pallet (200,000 sheets) costs $1,400. So, our 10,000 student school district spends at least $200,000 every year on paper. And, that’s not even taking into account printers, toner & other supplies which could easily double or triple the cost.
Imagine if that was all electronic. If a sheet of paper holds about 2K of information, all 2,800 sheets would fit into about 5.5MB. For our 10,000 student school district, all the information would fit on this $24.95 flash drive and you’d have some room to spare. And, you don’t even have to spend 25 bucks – you can put it all in Google Drive with unlimited free storage for education.
And, it’s not just money you’ll save. You’ll help the environment too by saving 2,500 trees and 55,000 gallons of oil.
Of course, you can’t just stick millions of sheets of paper on a flash drive. The reality is far more complex but you can start chipping away today. It’s easy to reduce paper use with technology like frevvo forms/workflows & Google Apps/Drive. There’s simply no excuse for not getting started.
Interested in learning more? Contact frevvo today.