Schools must be very careful when they plan activities for students. Whether it’s a study tour, sports activity or even simply using the student’s personal information for a media event, it is of utmost importance that the school first gets the necessary consent forms signed from the parents to avoid any confusion later.Continue reading “How Online Consent Forms Better Serve Students and Parents in Your K-12 School”
In previous posts, we’ve described how some of our K-12 school customers are using frevvo to automate routine processes and improve efficiency and services to students and staff. EUSD (Escondido Union School District) has been so successful at this – they’ve automated 8 approval workflows including Absence Records, Mileage Reimbursement, and Budget Transfers in the first three months – that they were even able to decommission SharePoint/InfoPath thanks to frevvo.
The fact is, schools are drowning in paper. Student work, parent & staff communications, travel reimbursements and many other processes are paper-based and require, emailing, printing and scanning.
Yet, for many schools, going paperless means 1:1 education, e-textbooks and expensive $500 gadgets for each student. It’s a fantastic goal undoubtedly but there’s also plenty of much lower-hanging fruit that’s ripe for automation and saving paper, time and money.
Every parent is familiar with consent forms for athletics, directory listing, emergency contact etc. Typically, these require a parent/guardian to sign the form and they’re sent home on paper or printed out at home.
Internal approval workflows like travel reimbursement, field trip approval etc. are also commonplace. Typically, these are routed to a supervisor for approval to sign the form. The paper-based process is simply inefficient.
There’s simply no excuse for outdated, manual systems that cause delays, result in unhappy students and staff and wasted time and money.
frevvo’s K-12 workflow system already has pre-built forms and workflows that can be customized in next to no time and deployed online. They can all be signed online, routed to the proper person electronically, used on mobile devices, delivered in multiple languages, generate PDFs, work with Google Apps for Education and a whole host of advanced capabilities.
With affordable, cloud-based products for K-12 workflow automation, there’s no need to deal with printing PDFs for signatures, correcting Excel-based time sheets, or tracking down approvals in email.
According to the NYC Government, the paper discarded during the school year in one NYC school added up to 28 pounds for each student, teacher, and staff member. A standard sheet of laser-printer paper of the usual thickness, either US “letter” size or international “A4” size, weighs 4.5 grams. That means 100 sheets weighs almost exactly one pound. Put the above two together and you get about 2,800 sheets of paper per person every year in a single school.
For a district with 10,000 students, teachers & staff, that’s 28,000,000 sheets of paper. At Staples, a pallet (200,000 sheets) costs $1,400. So, our 10,000 student school district spends at least $200,000 every year on paper. And, that’s not even taking into account printers, toner & other supplies which could easily double or triple the cost.
Imagine if that was all electronic. If a sheet of paper holds about 2K of information, all 2,800 sheets would fit into about 5.5MB. For our 10,000 student school district, all the information would fit on an inexpensive flash drive and you’d have some room to spare. And, you don’t even have to spend money – you can put it all in Google Drive with unlimited free storage for education.
And, it’s not just money you’ll save. You’ll help the environment too by saving 2,500 trees and 55,000 gallons of oil.
Of course, you can’t just stick millions of sheets of paper on a flash drive. The reality is far more complex but you can start chipping away today.