Posted in Workflow Automation

How to Automate the Contract Approval Process

Sharpen your pencils — we’ll have the contract over to you by Friday. 

Generally speaking, when the conversation turns to contracts, both sides are happy. A contract might represent a new job or employee, a new home or vehicle, a new vendor or customer, or any number of other legal relationships. 

Contracts are often accompanied by a sense of satisfaction and even relief. 

However, those who work with a large number of contracts — vendors, lawyers, property managers, education administrators, and any business that outsources work to contractors — know that reaching this stage is just the beginning. 

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Posted in Digital Transformation

The Cost of Business Process Automation: Comparing Point and Enterprise Solutions

Business process automation (BPA) involves streamlining and automating the everyday workflows involved in the business operations of every organization. These range from everyday administrative processes like data entry to HR processes like onboarding, to financial processes like accounts payable. BPA can be instrumental in optimizing operational efficiency, saving business time and money while significantly improving job satisfaction.

But how much does business process automation actually cost? Unfortunately, the answer is not so clear cut. 

It will depend on the type of solution you choose (point solutions vs. enterprise automation), the number of users, and what processes you want to automate. 

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Posted in Digital Transformation

Why Everyone on Your Team Rolls Their Eyes at ‘Digital Transformation’

Digital transformation (DX) is not a new trend or a passing fad. Organizations have been adopting digital practices for years, overhauling internal and external operations to modernize their businesses and remain competitive. According to a Tech Pro Research Survey, 70% of businesses said that they either have a digital transformation strategy in place or they are currently working on one. 

Empowering your workforce to buy into digital transformation is critical to success, as employee interaction with your internal operations and sales-facing strategies affects every aspect of your business. But employees are not always willing to comply, afraid of the changes ahead and fearing that their jobs will be harder to perform.  

In the wake of the current challenges raised by the ongoing COVID-19 pandemic, employers and employees alike are having to rapidly adjust their attitude towards digital transformation.

Let’s take a closer look at some of the reasons employees resist digital transformation so as to address these concerns with greater care and better equip them to deal with the challenges of remote work.

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Posted in frevvo Updates

No-Cost Emergency Workflow Help in Response to COVID-19

In light of COVID-19, frevvo has decided to provide free extended access to our simple workflow management software to help organizations manage any coronavirus-related emergency content.

We’ve heard from a number of public and non-profit organizations that there is a need for solutions like our digital forms and automated workflow software, so we’re making it available to anyone who needs it in this trying time. 

To help organizations suddenly dealing with the challenges of going remote:

  1. We will provide extended free access without restrictions. You’ll be under no obligation to continue using the software after the emergency has passed. Think of it as an extended trial – absolutely free of cost, with no limit on the number of users or forms.
  2. We’ve also created numerous templates for emergency forms and workflows that are available free of charge.
  3. Finally, we will provide completely free assistance to help you create and deploy them rapidly. 

If your organization can benefit from frevvo’s offering, please get in touch to set up free access. We’re also happy to help you set up and configure forms so you can hit the ground running. 

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Posted in HR Automation

How the Rise of the Gig Economy Is Impacting HR Practices

Flexibility is the new employment. Freelancers, contractors and part-timers are leaving their stable full-time positions to “gig” their way to more flexibility and freedom from the 9-to-5 grind. 

The gig economy started as a trend, but it is now becoming an industry mainstay. Last year, 41 million American workers (consultants, freelancers, contractors, temporary, or on-call) generated $1.28 trillion in revenue for the US economy. 

The challenge? Current hiring and onboarding protocols cater to full-time employees only. Human Resource departments will have to change their methods and introduce new practices to adapt to hiring and onboarding gig workers. 

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Posted in Workflow Automation

Small Business Workflows: Five Everyday Tasks to Automate

Every minute counts. For small businesses vying for growth to stay alive and thrive, saving/losing time equates to profit/loss and the difference between success and failure. 

As a small business owner or manager trying to balance resource efficiency with growth, you may have considered cutting employees to save money as you grow. The problem with this model is that fewer resources can also result in being understaffed and hinder your growth, so it becomes a vicious cycle. 

If you need to cut costs and fuel growth, there is a plan C. Instead of hiring (or firing) more people, or figuring out where the money will come from, consider automating some of your tasks and processes. With even light automation, you can speed up operations, reduce labor costs and increase profits (in a matter of days).  

Small business workflow automation not only reduces costs, but also facilitates working seamlessly with remote work and teams. Even if your employees currently work in-house, events beyond your control may necessitate employees working from home temporarily. Being prepared with automated processes will make this transition easy and prevent employee dissatisfaction and decreased productivity during these times. 

Let’s take a look at the benefits of automation, what small business workflow tasks you can automate, and a step-by-step guide to automating a simple business workflow. 

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Posted in Workflow Automation

Business Process Management: The Complete Guide

What is Business Process Management?

Business process management (BPM) refers to the practice of streamlining and optimizing the various strings of repeatable tasks that need to take place in order for a business to operate successfully. Business process management takes a process and breaks it up into the smallest parts or steps possible in order to answer the question “Is this the best (and fastest, most efficient) way to do this?”

Business process management often leverages automation to simplify and streamline the execution, monitoring and optimization of business workflows and typically focuses on repetitive manual processes. BPM is not to be confused with task management, which refers to the overseeing of individual tasks as opposed to workflows.

BPM software that enables process automation is like a navigation system for your business, digitally routing information to the people who need it, when they need it. Because the software does this automatically, you don’t need to worry about who is responsible for performing the routing or remember under which conditions the routing takes place. For instance, business protocols may dictate that an additional approval stage is required when sums higher than $10,000 are involved. 

BPM allows you to increase efficiency, reduce errors, cut costs, and better serve your customers. 

Careful planning lies at the heart of successful business process management. While individual departments in any organization can certainly benefit from managing their processes, you’ll see the best return on your investment if you conduct an audit of all the processes in your business to determine which ones are most suited to automation and implement solutions collaboratively.

On the surface, BPM may seem like the domain of large corporate enterprises. The truth is that organizations of all sizes such as mid-size businesses, K-12 schools and higher education institutions like universities and colleges can also benefit greatly from proper business process management, freeing staff from the burden of administrative tasks and allowing them to finally achieve a degree of work-life balance.

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Posted in Education Automation

Survey: How Effectively Are Schools Using Technology?

Technology has evolved in leaps and bounds in recent years and no one can deny the incredible potential it has to impact education. With the promise of advances like e-learning and classes taught using virtual reality headsets, the possibilities seem endless. 

Technology, it seemed, could make learning easier and address different learning methods, for instance by making learning more visual or collaborative. 

Not only that, technology could significantly streamline the way teachers and education administrators communicate with parents about everything from reminding them of homework or tests to getting field trip permission slips signed. 

We had a suspicion that the technology used by many schools is outdated, so we decided to find out how parents feel about the state of technology used in their children’s schools.

So we surveyed parents to find out how satisfied they are with the way their children’s schools use technology for communication.

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Posted in Workflow Automation

Workflows for Remote Teams: How to Keep Work Flowing from a Distance

Has your team made the switch to remote work? With a plethora of virtual collaboration tools available, adopting a remote work model has never been easier! 

Yet, many organizations find themselves struggling to adapt, often because they simply don’t know how to best coordinate their team members to ensure optimal productivity for their remote teams. 

Worried your team won’t get as much work done from home? Don’t be. Sixty-nine percent of employees say they’re more productive when working from home.

Let’s take a closer look at how you can equip your remote team to do their best work, no matter where they are.

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Posted in HR Automation

Employee Onboarding in the Digital Workplace

Companies face fierce competition when it comes to attracting and retaining top talent. 

The average millennial stays at a job for 6-12 months, 10-20 times shorter than Baby Boomers and Gen Xers did. Considering that millennials make up some 75% of the workforce, it’s important to understand what millennials want from work and what they expect from their employers. Some 55% of millennials don’t feel fully engaged at work, and perhaps as a result, around 60% say they’re open to a better job opportunity, should one present itself.

While many businesses invest in modern office spaces and offer attractive perks like in-house baristas, free-beer Fridays and unlimited paid time off, they often neglect the internal processes that really shape company culture and impact employee turnover. Onboarding is one of these processes.

For most people, starting a new job is an exciting time. In the course of their research and the interview process, they’ve been won over by the company’s messaging and purpose, and most new hires start out eager to find their feet and prove their worth and integrate into the team as quickly as possible. Instead, they often spend their first days at a new job isolated and mired in paperwork. 

In this digital age, onboarding should be about more than getting a bunch of forms filled out. When done strategically, onboarding can be a valuable tool to instill loyalty in new employees by making them feel valued and engaged from the word go. By digitizing as much of the traditional employee onboarding process as possible and embracing onboarding prior to their start date, you create the opportunity to focus on human engagement during your new hire’s first days instead.

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