Posted in k-12

School Process Automation: The Ultimate Guide to Creating Workflows for Education

Students today are more technologically savvy than ever before and school systems should be the same. Some schools still mainly keep records as paper documents in filing cabinets. Others have moved onto the stage of digitizing where physical forms are uploaded to computers and sent back and forth through emails. 

The most advanced schools have started having simple tasks become fully automated. Fully automating tedious tasks is the stage you want your school to be in. This article illustrates the benefits of workflow automation for schools, which processes can be easily automated, and offers a step-by-step guide on how schools can use one platform, frevvo, to get started.

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Posted in k-12

Education's Administration Challenge [Infographic]

Many schools today use frevvo to decrease the costs and time spent by faculty and administrators on paperwork. By using online forms and automated workflows, we can reduce the heavy workload carried by an ever-growing amount of administrators.

Increased, and often excessive, spending on school administrators has earned the nickname “administrative bloat.” All levels of education suffer from “administrative bloat,” but perhaps none more than degree-granting postsecondary institutions. For the 2016-17 school year, these institutions spend a total of $584 billion. The more money universities spend, the more tuition prices for students rise.

But schools at the K12 level aren’t immune to education’s administration challenge. The amount of administrative bloat varies significantly depending on what part of the country you are in. Thirteen states, as well as the District of Columbia, spend over a thousand dollars per each student just on administrative costs. On the other side of the spectrum, Arizona only spends around $450 per student and Utah’s administrative costs are $463 per student. As a percentage of total spending, New Mexico spends the largest portion on administrative costs while New York and Massachusetts spend the smallest fraction.

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Posted in Forms

Automated Form Processing: A Tactical Guide to Dealing with Forms on the Fly

Efficiency is key for high-performing businesses. Inconvenient as they are, forms, from purchase orders to travel requests, are unavoidable and abundant. Forms typically require approvals where one or more supervisors may comment and sign, and processing where the completed data fields are entered into an electronic database. This can be done manually or automatically. 

Automated form processing is much more efficient and has significant advantages over manual processing. Form automation software streamlines tasks, saving staff time and reducing errors. Learn the benefits of automated form processing, how it works, and the best form automation software for your business.

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Posted in Workflows

The Workflow Automation Field Guide: Manual Business Processes to Automate

It’s 2 p.m. You’ve just had lunch and you need to get back to that report you were working on. But then you see it. The fresh pile of paperwork sitting on your desk waiting to be processed.

Before you know it, a couple of hours have gone by and you still haven’t gotten to that report you wanted to get to. As you head home at the end of the day, you have an unsettling feeling that your day wasn’t very productive, even though you were working the whole time.

Why is that?

Because you know your day would’ve been better spent on other tasks––like that report. Instead, you were stuck with a manual business process that could have been automated and taken off your plate. The truth is, a computer would’ve done it in half the amount of time you just spent.

In WorkMarket’s 2020 In(Sight) Report, 54% of employees surveyed said automation could save them up to two hours a day (or 240 hours annually). Seventy-eight percent of business leaders said it could save them even more, up to three hours.

In short, automating manual business processes can make your life easier. But it goes beyond that. Let’s look at the other benefits of workflow automation.

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Posted in Workflows

Digital Workflow 101: A Primer on Identifying, Planning, and Launching Paperless Processes

Paperwork.

It’s the bane of our modern existence. From legal and finance to administration and HR, every aspect of our workplace involves some sort of form-filling, printing, copying, and scanning. We’ve even invented shredders purely to take care of these piles of paper.

And even as new digital solutions enter the market every day, paper usage in the U.S. is expected to increase through 2023.

The problem is that while companies can see the benefit of going digital, they’re often faced with the daunting task of making that transition. 

So it’s easy to stick to what you know. Even if it can save millions of dollars for larger organizations.

But it doesn’t have to be that way. Converting business processes to a digital workflow can be a simple step that produces incremental changes rather than an exhaustive effort requiring you to go through bureaucratic hoops and headaches.   

We’ll give you a step-by-step guide on how.

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